Word templates are important for your organisation.
Your organisation has a clear brand, an identity which helps it stand out from its competitors. And which reflects its professionalism. Yet, often there isn’t a clear strategy in place to ensure that your organisation’s branding is reflected within all its documents.
Likewise, while your staff uses Word daily to create important business documents, they don’t always have the skills OR time to format documents to a professional level. So documents end up with headings styles that don’t look right, for example. Or tables which are inconsistently and haphazardly formatted.
And when documents are not properly formatted, it reflects badly on your organisation.
This is where well-designed Word templates come in.
Word templates help you format documents like a pro
Word templates take the guesswork out of formatting documents. That’s because they clearly define heading and text styles. At least a good template does, anyway.
They also incorporate all the elements you need to easily build and format documents.
So you don’t have to be a Word expert to format documents professionally. All you need to know is how to work with the styles and elements available within a Word template.
What does a robust Word template look like?
A robust Word template is designed with the end user in mind.
It clearly sets out your organisation’s predefined styles. This means that even staff members new to the organisation will be able to stay on brand.
A robust template also helps staff build documents quickly because it enables users to easily add predefined content. For example, it only takes a few clicks to add a table to your document. The design is already set … the only thing left to do is to update data within the table.
And because it’s that easy, every table (or other predefined content) that’s inserted into any document will always be consistent in style.
Ultimately, a robust Word template streamlines the way documents are built and formatted.
But most importantly, a robust template is easy to use. There’s no need to learn other shortcuts or commands to get things done.
What to keep in mind when sourcing templates for your organisation
Not all Word users are the same. Differing levels of ability can mean different end results when formatting documents, even with a robust template.
So you want to make sure your staff has the guidance they need to effectively work with Word templates.
We can help. We understand how users work with Word, and where formatting can come unstuck. So we ensure templates include all the standard elements users will need to quickly and easily build documents. Likewise, we add in-document instructions to help users build and format documents. That way, users can harness the full potential of your organisation’s branded Word templates.
There are more benefits to using Word templates than just well formatted business documents
Professionally formatted business documents reflect well on your organisation. That’s a given, and it’s why Word templates are so important. That is, because they enable every document produced to ALWAYS have the same professional design and feel.
And then there's the time-saving benefits of working with Word templates. Staff achieve better results in less time because a good Word template enables them to do so.
Word templates also remove the frustration users often experience when formatting documents. This leads to greater job satisfaction.
Greater job satisfaction results in an increase in staff productivity. And with increased productivity comes a reduction in administration costs for your organisation.